BACKGROUND

In 2013 and 2014, Cebu International Documentary Film Festival partnered with Rotary International District 3860 for the Rotary Documentary Film Challenge.   
The successful run encouraged incoming District Governor Buddy Estudillo to continue the project this Rotary year 2015-2016 to help document Rotary’s community service projects and enduring efforts to change lives.

The competition is open to all filmmakers in District 3860 who will work with Rotary clubs to tell their Rotary stories.  Criteria include creativity, technical merit and relevance to Rotary. 


ABOUT THE CHALLENGE


The Rotary Documentary Film Challenge is a collaborative effort of the Cebu International Documentary Film Festival (CIDFF) and Rotary International District 3860. It aims to increase and promote Rotary awareness, and engage all Rotary Clubs belonging in District 3860 through creative documentation of their humanitarian and service projects on film. 




ABOUT ROTARY
With 1.2 million member organizations around the world, Rotary is one of the first service organizations focused on promoting peace, fighting diseases, providing clean water, saving mothers and children, supporting education and growing local economies through global grants and other resources. 


Selected entries will compete for the following awards:


AWARDS
1st Prize- Rotary D3860 Humanitarian Award           P 25, 000
2nd prize- Rotary D3860 Leadership Award P 20, 000
3rd Prize- Rotary D3860 Service Award P 15, 000
Remaining Top 7 Finalists P 1, 000 each
JUDGING CRITERIA


Creativity                 40%
Technical Merit 30%
Relevance to Rotary 30%


HOW TO JOIN


Step 1. Register to www.cidff.org. Fill out registration form and pay a non-refundable entry fee of P500.00 per film entry. 

Step 2. Choose a Rotary club as subject of your documentary. Rotary clubs will submit an acceptance letter to CIDFF to officially accredit the participants.


Step 3. Send your approved film treatments to info@cidff.org


Step 4. Create a documentary within 8 to 15 minutes long and a 2-minute trailer. 



Rotary District 3860 will select the top five (5) 2-minute trailers that will be screened during the Gala Night of the Rotary District Convention. 


Step 5. Submit 3 DVD copies of your film in AVI format and HD Quality and 3 raw files in a flash drive to CIDFF’s office in the 2nd floor of DK2 Building, Natalio                        Bacalso Ave., Cebu City. 


*It is important to note that each Rotary Club will make initial selections and nominate only one (1) entry with written endorsement by their Presidents and at least two (2) club members submitted to the District.


RULES & REGULATIONS


1. ELIGIBILITY: The challenge is open to all aspiring and professional filmmakers regardless of gender, nationality, ethnicity, background, etc.


2. REGISTRATION: Filmmakers must fill out the registration form and pay a non-refundable entry fee of P500.00. By submitting an entry, each entrant agrees to the Official Rules and warrants that his or her entry complies with all requirements set out in the Official Rules. 
3. Filmmakers must choose a Rotary Club belonging to Rotary District 3860 only to be the subject of his/her documentary film. The Rotary club will submit an acceptance letter to Cebu International Documentary Film Festival (CIDFF) to officially accredit the participant. Each Rotary Club is only allowed to accredit a maximum of four (4) participating filmmakers.
4. All expenses associated with the production of the entry are solely the responsibility of the filmmakers although Rotary Clubs are encourage to provide support to each participating filmmakers at their discretion.
5. LENGTH OF FILM: Documentary must be within 8 to 15 minutes long. 
6. SUBMISSION REQUIREMENT: Filmmakers must submit 3 DVD copies in AVI format and HD Quality and 3 raw files of their entry plus a 2-minute trailer of the entry in a flash drive.
RELEASES & PERMISSIONS


If the film/video contains any material or elements that are not owned by the entrant and/or which are subject to the rights of third parties, and/or if any persons appearing int he film apart from the participating Rotary Clubs of their choice, the entrant is responsible for obtaining prior to submission of their entry, any and all releases and consents necessary to permit the exhibition and use of the material in the manner set forth in these Official Rules without additional compensation. If any person appearing in the film is a minor, the signature of a parent or legal guardian is required on each release.


JUDGING


Judging consists of three (3) rounds of evaluation. In Round One, each Rotary Club will select their nominees to the district. An endorsement form will be forwarded to the District signed by the President of the club and at least two (2) members on or before April 28. The entries selected in Round One will proceed to Round Two. In Round Two,  the District Officers will select the top ten (10) entries among all eligible entries based on the Judging Criteria. The entries selected in Round Two will proceed to Round Three. In Round Three, the District Governor and Senior Assistant Governors will select the Winner for each prize level based on the Judging Criteria. In the event of a tie, the tied entries will be re-submitted to the Judges for a re-judging between the tied entries alone. The entry with the highest score in creativity criteria will be declared the winner. Winners will be chosen on or before May 2, 2014 and will be notified by e-mail. Decisions of the Judges are final and binding.


LICENSE


By entering the Contest, all entrants grant an irrevocable, perpetual, worldwide non-exclusive license to Authorized Parties, to reproduce, distribute, display and create derivative works of the entries (along with a name credit) in connection with the Contest and promotion of the Contest, in any media now or hereafter known, including, but not limited to: Display at a potential exhibition of winners; publication in print or online highlighting entries or winners of the Contest. Entrants consent to their respective Rotary Clubs and Rotary District 3860 doing or omitting to do any act that would otherwise infringe the entrant’s “moral rights” in their entries. Exhibition or screening of any entry on an Authorized Party’s website does not indicate the entrant will be selected as a winner. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use. Additionally, by entering, each entrant grants to Authorized Parties the unrestricted right to use all statements made in connection with the Contest, and pictures or likenesses of Contest entrants, or choose not to do so, at their sole discretion. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use.


LIMITATION OF LIABILITY


By entering this Contest, all entrants agree to release, discharge, and hold harmless Rotary International, Rotary District 3860 and participating Rotary Clubs, Cebu International Documentary Film Festival and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Contest or any Contest-related activities and the acceptance and use, misuse, or possession of any prize awarded hereunder.


Cebu International Documentary Film Festival (CIDFF) assumes no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorized access to Contest entries or entry forms; or alteration of entries or entry forms. 


In the event that the selected winner(s) of any prize is/are ineligible, cannot be traced or do not respond within 10 days to a winner notification as required by the “Contest Prizes” Rules above, or refuses the prize, the prize will be forfeited and the Authorized Parties, in its sole discretion, may choose whether to award the prize to another entrant.
Rotary District 3860 or Cebu International Documentary Film Festival reserves the right to verify the validity and originality of any entry and/or entrant (including an entrant’s identity and address) and to disqualify any entrant who submits an entry that is not in accordance with these Official Rules or who tampers with the entry process. Failure by the Authorized Parties to enforce any of its rights at any stage does not constitute a waiver of those rights.
RIGHT TO CANCEL OR SUSPEND CONTEST


If for any reason the Contest is not capable of running as planned, due to any causes beyond the control of CIDFF and its partners that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Contest, the Authorized Parties reserve the right, at its sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or to cancel, terminate, modify, or suspend the Contest. If Authorized Parties elect to cancel or terminate the Contest, these Authorize Parties will not retain any rights in the submitted films, and will return the fees submitted with each Entry.
WINNERS
Entrants are responsible for complying with these Official Rules. Winners' names will be available online at www.cidff.org/Rotary Documentary Film Challenge.


DATA PRIVACY


Entrants agree that personal data, especially name and address, may be processed, shared and otherwise used for the purposes and within the context of the Contest and any other purposes outlined in these Official Rules. The data may also be used by Authorized Parties in order to verify the participant’s identity, postal address and telephone number or to otherwise verify the participant’s eligibility to participate in the Contest. Participants have the right to access, review, rectify or cancel any personal data held by CIDFF by writing to info@cidff.org. Personal data will be used by CIDFF and its affiliates exclusively for the purposes stated herein.